List of documents
for a Schengen visa

Business/Work

  • Members of official delegations
  • Employees travelling on business
  • Self-employed people travelling on business
  • Drivers (international cargo)
  • Drivers (international passengers)
  • Members of train, refrigerator and locomotive crews for up to 90 days/year
  • Journalists for up to 90 days/year
  • Freelance journalists for up to 90 days/year
  • Scientists with scholarship from public funds or visiting scientists invited by a university or other public research facility (up to three months)
  • Air crews (if in need of a visa)

 

Required Documents

This list is intended to help you compile the documents for your visa application. Please note that the Embassy may ask you for additional documents or further information or request individual personal interviews if this is necessary to assess your application. Submitting the below mentioned documents does not guarantee automatic issuance of a visa.

  1. Harmonised visa application form completed and signed by the applicant. Please make sure you sign the application form two times (field 37 and on the last page).

Please, use the Latin alphabet.

  1. Travel document valid for at least three months after the date of the last intended departure from the Schengen area, containing at least two blank pages and issued within the previous ten years.
    Additional: Copy of page with applicant's data of the travel document and copy of all previous Schengen visas (if applicable).

 

  3. 1 photograph  Photos must meet the following criteria:

  • Size - 3.5 x 4.5 cm, color, clear, clean and contrast,
  • The photo must be printed on high quality paper on a light background,
  • Photos shall be made no more than 6 months before,
  • The photo must be made from the front, so that the face occupies 70-80% of the photo.
  • If the applicant wears glasses, the photo must also meet the following criteria:
    • no tinted glasses,
    • the rim must not cover any part of the eye,
    • there must be no reflections

 

4. Visa fee in line with the categories of the visa facilitation agreement with Russia and the Visa Code.

 

5.Travel medical insurance covering the entire period of intended stay, valid for all Schengen States and covering any expenses, which might arise in connection with repatriation for medical reasons, urgency medical attention, emergency hospital treatment or death during the stay. The minimum coverage must be € 30.000. In case of remark "valid only after payment", applicant must submit payment confirmation.

 

6. Copy of the internal passport (not for children less than 14 years old): pages concerning the applicant's biodata, foreign passport(s) issued to him/her, registration in Russia and page 14 with or without marks.

 

7. In cases of minors: not applicable for business/work

 

8.In cases of third-country nationals proof of legal residence in the Russian Federation in line with federal legislation (e.g. residence permit, long-term Russian visa or FMS registration), valid for at least three months after the planned return from the Schengen area.

If the applicant is not a resident in the Russian Federation, he/she needs to submit proof of legal presence in the Russian Federation (e.g. visa) and a written justification for submitting the visa application in the Russian Federation instead of the country of residence.

 

9.Facultative: Documents confirming the sufficient means of subsistence of the applicant

  • a bank account statement with name of the account holder, official stamp and signature of the bank, covering at least three preceding months;
  • official confirmation by employer on employment and salary of the applicant;
  • other documents safeguarding funds in a convertible currency (e.g. traveller cheques, 2NDFL or 3NDFL form, excerpt from the trade/fiscal registry, certificate for individual business).

The general amount of funds to cover the costs of living is EUR 56 per person per day.

When filing the application the documents confirming the means of subsistence of the applicant shall be not older than 3 months.

 

10. Facultative: Documents enabling the assessment of intention of the applicant to leave the Schengen territory before the expiry of the visa

  • a return air/bus/train ticket (recommended), or extract from the land and real estate registry of RF, or other documents confirming the existence of property in RF

When travelling by a passenger motor vehicle, the applicant must submit a valid driving licence and motor third-party liability insurance certificate (so-called green card).

 

 Additional supporting documents depending on the purpose of travel:


  • Members of official delegations


    • Letter (e.g. verbal note) issued by a competent Russian authority (e.g. Russian Ministry of Foreign Affairs) confirming that the applicant is a member of its delegation travelling to the Schengen Member State.
    • Copy of the official invitation.


  • Employees travelling on business


    • Invitation from your business partner in Slovakia.

    In principle, the original invitation should be presented. The visa section will start the examination on the basis of copies (fax, scans), but may – if necessary – ask for the original. 

    • If no invitation can be presented, other proof of purpose of travel (e.g. information on participation in conference, entrance ticket to trade fair, business correspondence, programme of the business trip).
    • In case not already sufficiently demonstrated in the invitation, proof of employment.
    •  A letter of the employer confirming the working purpose of the trip.


  • Self-employed people travelling on business


    • Invitation from your business partner in Slovakia.
      In principle, the original invitation should be presented. The visa section will start the examination on the basis of copies (fax, scans), but may – if necessary – ask for the original.
    • If no invitation can be presented, other proof of purpose of travel (e.g. information on participation in conference, entrance ticket to trade fair, business correspondence, programme of the business trip).
    • Proof of economic activity (e.g. 2NDFL or 3NDFL form, extract from the trade/fiscal registry or certificate for individual business) or originals of bank statement(s) covering at least three preceding months.


  • Drivers (international cargo)


    • Written request from the Russian national association of carriers (ASMAP or RAS) stating the purpose, duration and frequency of trips.

      If necessary, you may be asked to prove the following:
    • If the written request cannot be submitted or in case it does not include the necessary information:

    Invitation from your business partner in Slovakia (please read the General requirements carefully)

    In principle, the original invitation should be presented. The visa section will start the examination on the basis of copies (fax, scans), but may – if necessary – ask for the original.

    • Copy of license for international transportation of your employer.
    • Copy of your driver’s license (category C).
    • Copy of your employment history (trudovaya knizhka) or copy of your contract of employment.


  • Drivers (international passengers)


    • Written request from the Russian national association of carriers (ASMAP or RAS) stating the purpose, duration and frequency of trips. 
       

    If necessary, you may be asked to prove the following.
    If the written request does not include the sufficient information confirming that Slovakia is the aim of your travel and not only transit country.

    • Invitation from your business partner in Slovakia.

    In principle, the original invitation should be presented. The visa section will start the examination on the basis of copies (fax, scans), but may – if necessary – ask for the original.

    • Copy of license for international passenger transportation of your employer.
    • Copy of your driver’s license (category D).
    • Copy of your employment history (trudovaya knizhka) or copy of your contract of employment.


  • Journalists for up to 90 days/year


    • A certificate or other document issued by a professional organisation proving that you are a qualified journalist.
    • Letter from your employer stating that the purpose of the journey is to carry out journalistic work.


  • Freelance journalists for up to 90 days/year


    • Proof of journalistic activity (e.g. a press card or work contract)
    • Proof of economic activity/financial means (e.g. 2NDFL or 3NDFL form, excerpt from the trade/fiscal registry, certificate for individual business, original of bank statement(s) covering at least three preceding months).

 

Please read the information on general requirements concerning written request and invitations